Finance & Accounting

Accurate salary management is crucial for keeping your employees happy and maintaining smooth HR operations. LoomMate allows you to calculate, process, and track salaries efficiently, integrating attendance and other allowances automatically. 🎥 Video Walkthrough (Watch the video below for a complete step-by-step tutorial. Prefer reading? Continue with the guide.) Step-by-Step Guide to Managing Salary Step 1: Open the Salary Section From the Dashboard, go to HR → Salary. You’ll see a list of all employees with their salary records. Step 2: Add or Process Salary Click on + Add Salary or Process Salary. Select the Employee. Fill in the details: Basic Salary Allowances (Transport, HRA, etc.) Deductions (Tax, Absence, Other) Payment Date Step 3: Integrate Attendance LoomMate automatically calculates deductions or adjustments based on Attendance Records. Verify the final salary amount before confirmation. Step 4: Save & Confirm Salary Click Save & Confirm to process the salary. The record will now appear in the Salary Dashboard. Step 5: Generate Salary Slips & Reports Click Generate Slip to create an employee salary slip in PDF. Use Reports to export monthly or yearly salary data for accounting purposes. Troubleshooting Tips Incorrect salary calculation? Check attendance and allowance/deduction entries. Salary not saving? Ensure all mandatory fields (employee, basic salary, payment date) are filled. Report missing data? Verify that salary processing is completed for the selected period. 👉 Continue learning with our next guide: How to complete setup your software in Loommate.

How to Record Extra Income in LoomMate? Tracking extra income outside of regular sales is important for accurate accounting. LoomMate allows you to record additional earnings, so your financial records are complete and transparent. Video Walkthrough (Watch the video below for a complete step-by-step tutorial. Prefer reading? Continue with the guide.) Step-by-Step Guide to Recording Extra Income Step 1: Open the Extra Income Section From the Dashboard, go to Finance → Extra Income. Click on + Add Extra Income. Step 2: Enter Income Details Fill in the following information: Source / Description (e.g., Interest Income, Miscellaneous Sales) Amount Date Payment Method (Cash, Bank, UPI, etc.) Notes (optional) Step 3: Save the Income Record Click Save to record the income. The entry will now appear in the Extra Income Dashboard. Step 4: Link to Ledger (Optional) You can link the extra income entry to the Ledger for consolidated financial tracking. Step 5: Generate Reports Use the Generate Report option to export extra income data for accounting or review. Troubleshooting Tips Entry not saving? Ensure all mandatory fields (Source, Amount, Date) are filled. Incorrect amount? Edit the entry immediately before linking to Ledger. Report missing data? Check the date range and filters. Next Steps Now that you can record extra income in LoomMate, you can: Keep all financial records up to date Monitor additional revenue streams alongside regular sales Move on to the next tutorial: How to Manage Employees in LoomMate

How to Use the Ledger in LoomMate? A ledger is crucial for tracking all financial transactions in your textile business. LoomMate’s Ledger feature helps you monitor income, expenses, invoices, and payments — all in one place for accurate accounting. Video Walkthrough (Watch the video below for a complete step-by-step tutorial. Prefer reading? Continue with the guide.) Step-by-Step Guide to Using the Ledger Step 1: Open the Ledger Section From the Dashboard, go to Finance → Ledger. You’ll see a list of all transactions sorted by date. Step 2: View Transaction Details Click on any transaction to see: Date Type (Income / Expense) Linked Invoice or Order Amount Payment Status Step 3: Add a New Transaction Click + Add Transaction if you want to record: Income (e.g., received payment from client) Expense (e.g., raw material purchase, utility bills) Fill in the required details and click Save. Step 4: Filter and Search Transactions Use filters like: Date range Transaction type (Income / Expense) Client or Supplier Use the search bar to quickly find a specific entry. Step 5: Generate Ledger Reports Click Generate Report to export your ledger in Excel / PDF for accounting or audits. Troubleshooting Tips Transaction missing? Ensure it’s linked to the correct invoice or expense record. Incorrect amount? Edit the transaction before finalizing the ledger. Report not generating? Check filters and date range; ensure there is data for the selected period. Next Steps Now that you know how to use the Ledger in LoomMate, you can: Track all financial transactions in one place Reconcile income and expenses easily Move on to the next tutorial: How to Record Extra Income in LoomMate

How to Manage Expenses in LoomMate? Keeping track of expenses is vital for controlling costs in any textile business. LoomMate makes expense management simple, allowing you to record, categorize, and review all your business spending in one place. Video Walkthrough (Watch the video below for a complete step-by-step tutorial. Prefer reading? Continue with the guide.) Step-by-Step Guide to Managing Expenses Step 1: Open the Expense Section From the Dashboard, go to Finance → Expenses. Click on + Add New Expense. Step 2: Enter Expense Details Fill in the following information: Expense Category (e.g., Electricity, Rent, Raw Materials, Transport) Amount Date Payment Method (Cash, Bank, UPI, etc.) Notes (optional, e.g., Bill Number, Description) Step 3: Save the Expense Click Save & Confirm to add the expense record. The expense will now appear in your Expense List Dashboard. Step 4: View and Manage Expenses Use filters to view expenses by Category, Date Range, or Amount. Edit or delete any entry if needed. Step 5: Generate Expense Reports Click on Generate Report to see your expenses in detail. Export reports to Excel / PDF for accounting or audits. Troubleshooting Tips Duplicate expense entry? Use the delete option to remove extra records. Wrong category? Edit the expense and update to the correct category. Report not matching? Check if all expenses are confirmed and not left in draft mode. Next Steps Now that you’ve learned how to manage expenses in LoomMate, you can: Monitor your business spending effectively Compare expenses with income using Reports Move on to the next tutorial: How to Manage Clients in LoomMate

How to Generate and View Reports in LoomMate? Reports are the backbone of smart business decisions. With LoomMate, you can instantly generate detailed reports on your textile operations — from purchase and sales to inventory, expenses, and employee management — all in one place. Video Walkthrough (Watch the video below for a complete step-by-step tutorial. Prefer reading? Continue with the guide.) Step-by-Step Guide to Generating Reports Step 1: Open the Reports Section From the Dashboard, go to Reports in the main menu. You’ll see different categories of reports available. Step 2: Select the Report Type Choose the type of report you want to view, such as: Purchase Report (track all purchase orders) Sell Report (monitor customer orders & invoices) Inventory Report (check stock levels & usage) Taka Report (fabric roll movement & status) Expense Report (business expenses overview) Employee Report (attendance & salary details) Step 3: Apply Filters Narrow down your report using filters like: Date range Customer or Supplier Product / Yarn type Status (Pending, Completed, etc.) Step 4: Generate the Report Click on Generate / View Report. LoomMate will display the data instantly in table or chart format. Step 5: Export or Print Use the Export option to download reports in Excel / PDF. Click Print if you need a hard copy. Troubleshooting Tips Report looks empty? Make sure the date range or filters are correct. Missing data? Check if the related purchase/sell order is confirmed in the system. Export not working? Ensure your browser/app has permission to download files. Next Steps Now that you can generate reports in LoomMate, you can: Track business performance in real-time Share insights with your team or management Move on to the next tutorial: How to Manage Expenses in LoomMate